Setting up a sports event at a school, an arena or a field is no easy task and will require a lot of careful planning. Organizing one in today’s climate, during the pandemic, will be a lot more challenging in order to make sure that every athlete and team who is participating in the event including their coach and staff, as well as the watching audience (if the area allows for spectators), are guaranteed to be safe, follow the appropriate protocols of the area and the event, and know what to do should an emergency situation arise. This is where having the right one page action plan comes into play if everyone involved in the event wants it to be successfully run. This is not only needed during this pandemic period but every time a sports event is organized especially if the sport involves close contact.
Engaging in sports activities is beneficial for everyone. One thing, it has both physical and psychological benefits. It also increases physical coordination, fitness, and the athlete’s self-esteem. In team sports, you can learn about the dynamics of teamwork. A sports action plan serves as a simple checklist to outline all the necessary steps to be taken by the sports event planner contracts in order to make sure that the planned goals of the event are achieved in an efficient way. Depending on the event being organized, single or multiple goals can be set. For it to be successful, however, it needs to be tailored to the specific needs of the sporting event that is being organized.
In some cases, one could think that in a small-scale sports event, an action plan is not immediately necessary. But as a matter of fact, it actually is necessary to have one no matter how simple or extravagant the sport being organized is. Here are some reasons why an action plan is totally necessary:
In setting your planned goals for the sporting event being organized, the SMART goals criteria help streamline it. Here is what the particular criteria mean:
Sports events being held in the school are referred to as the athletic programs that are being held inside the school settings. They mostly talk about interschool competitions. It is important that sports events stay part of a school curriculum because it serves as a platform for the students to stay physically and mentally healthy, as well as to give them an increase in confidence and self-esteem.
Listed below are more reasons why sports events are important in schools:
Although the organizers try their best to hold a sports event inside the school without any hitches, issues can and will still arise if anything is overlooked. Here are some of them:
Here are the typical sports injuries or emergencies one can encounter at a sports event:
A well-prepared sports action plan streamlines the goals stated in the plan and ensures that it is realistic and is achievable. It should also be concisely written and prepared by the sport’s event organizers. Here are the steps on how to make a sports action plan:
As you begin to organize the sports event, start to explore many possible options on what the sports event would be like. You can determine in this step if the event you would like is a simple sports tournament within the school or if it would involve other schools. For example, you can choose to hold a basketball and football tournament within the school or just mental sports, such as spelling bees, chess, quiz bees, etc. Also, determine the number of personnel required for the event to be successful. The end goal varies on the type of sports event being organized. A typical end goal for a physical sports event is for it to finish without injuries and outside interference, and for medical emergencies to be treated appropriately should they ever occur.
When the organizers have already chosen the event and its end goal, it is now time to list down the steps that they should take in order to achieve it. Make sure it is clear and concise, and that the task listed in the action plan is attainable. You can also have a meeting with the athletes, coaches, and essential staff in this step, to determine if they are capable of achieving the tasks listed by the organizers. If you come across a difficult task, break it down into smaller, simpler steps. If they are not confident enough to achieve it, you can work together with them to come up with the necessary revisions.
To make sure that everyone involved in the event is on track and delivers on the task listed, add deadlines to the action plan. But before you do so, you must also consult with the personnel involved and identify possible barriers or problems that may hinder them from completing certain tasks on time.
By adding milestones to the sports action plan, it enables all parties involved in the event to have something to look forward to something and helps them maintain their motivation as they slowly but surely work their way up each task, even if the final one is a long way away. It’s also recommended to not bunch up milestone dates in the plan, and space them weeks, not days apart.
Throughout the course of the sports event, it is also essential for the organizers to ask for a follow-up and evaluate the progress. You can mark the tasks that are completed, and tick them off the appropriate checklist. You can also point out and discuss with the staff if there are any unfinished tasks, so you can find possible solutions. Should there be any unforeseen difficulties in completing the task, modifications to that certain task can also be performed to ensure that it is completed and the goal gets closer to being achieved.
You can discuss with them their preferences or encourage them to try different varieties to see what sport would they prefer. In choosing the right sport, make sure that a single sport is not overprioritized to give the other types a fair chance, and to prevent boredom and eventual loss of interest.
There are many ways to avoid injuries while playing sports. They are:
It depends on the type of sport. If the sport requires it, also make sure that it is appropriate. No one in their right mind would wear a helmet and a mouthpiece while playing chess or participating in a quiz bee. No one would also wear high-heeled shoes and a tuxedo while playing football, either. By wearing the appropriate safety gear, possible injuries are prevented and peace of mind could be attained. It is also important that the safety gear should fit properly to ensure it functions correctly. It is necessary also for damaged gear to be fixed or replaced, as it can do more harm than good.
Having a sports action plan makes sure that the goals stated for that event are easily reached, and any possible problems can be dealt with. It also helps the event to be organized and not fall into disorder. This article listed has sample action plans listed above for reference should you ever need one.
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