New Employee Form

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New Employee Form Format

Personal Information

• Full Name: ______________________________________
• Date of Birth: ______________________________________
• Gender: ☐ Male ☐ Female ☐ Other
• Marital Status: ☐ Single ☐ Married ☐ Divorced ☐ Other

Contact Information

• Home Address: ______________________________________
• City/State/ZIP: ______________________________________
• Phone Number: ______________________________________
• Email Address: ______________________________________

Position Information

• Job Title: ______________________________________
• Department: ______________________________________
• Start Date: ______________________________________
• Employee ID (if applicable): ______________________________________
• Supervisor’s Name: ______________________________________
• Employment Status: ☐ Full-Time ☐ Part-Time ☐ Contract

Emergency Contact Information

• Emergency Contact Name: ______________________________________
• Relationship to Employee: ______________________________________
• Phone Number: ______________________________________
• Email Address: ______________________________________

Bank Details (for Payroll)

• Bank Name: ______________________________________
• Account Number: ______________________________________
• IFSC/Bank Code: ______________________________________

Other Information

• Taxpayer ID (or Social Security Number): ______________________________________
• Nationality: ______________________________________
• Previous Experience (if applicable): ______________________________________

Acknowledgment

I, the undersigned, certify that the information provided above is true and correct.

• Employee Signature: ______________________________________
• Date: ______________________________________

What is a New Employee Form?

A new employee form is a document that is used by organizations to get necessary details from their new employees which will be used for purposes of employment management, payroll statement, legal requirements, and other business-related efforts. There are different kinds of new employee forms but most, if not all of these, are focused on getting necessary details about the employee which are related to his or her relationship with the organization.

Types of New Employee Forms

Only 12% of businesses specified that they are happy with their existing employee engagement strategy levels (source: cbi). If you want your employees to be more engaged with and to the business, you need to develop documents that can enable you to reach out to them further. One of the first documents that you can create is one that can help you know more information about your people. Know the level, kind, and range of information that you would like to be aware of so you can develop the appropriate type of new employee forms that your business can maximize. The types of new employee forms based on the purpose of usage are as follows:

1. New Employee Compliance Form

A new employee compliance form is used for your organization to ensure governing bodies and legal entities that they are following the labor law especially when it comes to tax compliance statements. A new employee compliance form commonly asks for the government identification card numbers of their employees, their health cards, and the like.

2. New Employee Form for Employment Practices

A new employee form for employment practices is those forms that are used for internal and human resource activities. These forms are typically used as references whenever there is a need to manage employee work and sample payroll. With the usage of this type of new employee form, the human resource department can have a more efficient time when ensuring the accuracy of the details that they are putting in different management and business systems.

3. New Employee Experience Form

A new employee experience form can be very beneficial to the company as it can be used to help you promote a healthy, safe, and secured environment. With this, you should consider developing a specific document as a part of your employee engagement strategy. As an example, you can use a new employee experience form or a new employee survey so you can formally ask how the employee is feeling so far at the initial point of his or her employment. Doing this can make your new hires feel heard, considered, and taken cared of.

4. Business-Specific New Employee Form

The content or details of a new employee form vary from one company or industry to another. Hence, it is important for you to create a new employee form depending on the needs and demands of your business. Consider the nature of your operations, the size of the company and its manpower, the employee management strategies and tactics that you execute, and the industry where you belong when making a business-specific new employee form. You can also see more on HR Forms.

Factors To Look Into When Formulating a Comprehensive New Employee Form

If you will create an employment information form for your new employees, it is necessary for you to know the key points that you have to consider so you can develop an effective document. Some of the factors that you have to look into when trying to come up with a comprehensive new employee form document include the following:

7 Steps for Creating a Detailed New Employee Form

Starting to create a new employee form from scratch is actually doable. However, it will take you an easier and faster time to get the output that you need if you will be relying on templates, guides, and other tools. You can also refer to a step-by-step process that can enable you to be mindful of the things that you need to execute so you can create your desired new employee form. You can also see more on Job Application Forms. Here are the steps that you can follow if you want to begin the creation of a detailed new employee form:

Step 1: Download an Editable New Employee Form Template

Use a new employee form template that you can easily edit or modify. Since templates are pre-formatted, ensure that you will use your own header, title, and set of instructions so that you can align and relate the overall visuals and content specifications of the document with your business and its needs.

Step 2: Ask for the Basic Personal Information of Your Employees

To begin the compilation of new employee information, ask for the basic personal details of your employees. These information include their name, age, gender, mailing address, civil status, and contact details like their e-mail addresses and mobile numbers.

Step 3: Request Your Employees to Specify their Government ID numbers

You have to ask for the government ID numbers of your employees. Aside from the fact that you need these details when doing their payroll, you also have to get these information so you can make sure that the individuals that you have hired can legally work for your organization. Remind your employees to specify these data accurately so you can transact with government offices easily and efficiently. You can also see more on Employee Write Up Forms.

Step 4: Document Details About A Particular Employee’s Job Designation

List the work title given to the employee. The new employee form must also contain the new hire’s employee identification number. To present the line of communication and reporting, you can write the name/s of the employee’s supervisor and/or department head. It will be great if you can also add details about the employee’s office location, corporate email address, starting date, type of employment, and salary.

Step 5: Let the New Employee Provide References and a Person Who Can Be Contacted During Emergencies

Ask your new employee to provide you with a list of references that you can contact. You can also just rely on the application forms of your employees if you would like to. Aside from references; you also have to get the name and contact information of a person whom your business can contact in any cases of emergency. Know the relationship of the contact person with your new employee for purposes of documentation.

Step 6: Get Other Information Based on Your Own Reason For the New Employee Form’s Usage

You can still add other questions, inquiries, and details on your own new employee form on top of the details specified above. Again, different businesses use a variety of new employee forms which is why you should not be bothered if you want to ask more information from your employees as long as these are necessary and relevant.

Step 7: Ensure That the Employee and the Employer Will Affix Their Dated Signatures At the Bottom Part of the New Employee Form

For purposes of documenting the acknowledgement of involved parties, make sure to use a signature block containing the names and designations of the new employee and the representative of your business. Ensure that the signatures of both parties are dated so you can easily identify the timeliness of the document’s usage and filing. You can also see more on Request Forms.

Advantages of Making an Effective New Employee Form

As you write your job appointment sample letter for new employees, you need to make sure that you already have a list of the information that you need to get from your new hires so you can work with them smoothly and efficiently. Having a new employee form at hand can be very beneficial on your part and on your employees as well which is why we recommend you to make one the soonest time possible. Here are the advantages of making an effective new employee form:

Developing a new employee form can help your business, especially your human resource department, a lot. If you want to create a new employee form right now, we highly suggest you to browse through and download any of the listed references above. With the variations of document development guides in this post, make sure to closely look into the templates and samples that we have collected so you can choose the most suitable tool for you. You can also see more on Employee Verification.