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Call Sheet Format

General Information

Contact Information

Location Details

Schedule

Time Activity Location
[Time Slot] [E.g., Crew Arrives] [Location]
[Time Slot] [E.g., Rehearsals Begin] [Location]
[Time Slot] [E.g., Shooting Starts] [Location]
[Time Slot] [E.g., Break/Lunch] [Location]
[Time Slot] [E.g., Wrap Up] [Location]

Crew Call Times

Department Call Time Contact Person
[E.g., Camera Team] [Call Time] [Contact Name]
[E.g., Makeup/Hair] [Call Time] [Contact Name]
[E.g., Sound Team] [Call Time] [Contact Name]

Cast Call Times

Cast Member Role Call Time Makeup/Costume Time
[Name] [Role Name] [Call Time] [Time Slot]

Equipment Notes

Shot List (If Applicable)

Scene Shot Description Camera Setup Duration
[Scene #] [Description] [Setup Details] [Approx Time]

Additional Notes

Call Sheets Samples

What are Call Sheets?

A call sheet is a detailed schedule used in productions to communicate the day’s shooting plan to the cast and crew. It includes information like call times, locations, crew assignments, scene details, and contact information. Call sheets are critical for ensuring everyone knows their responsibilities and where they need to be. By centralizing this information, it simplifies logistics and reduces misunderstandings. A professional call sheet enhances the efficiency and flow of production activities. You can also see more on Log Sheet.

What to include in a Basic Call Sheet

What to include in a Basic Call Sheet

A lot of helpful information can be present in a call sheet. And some of the basic details to include there are the following:

Title and Name List: What sets the call sheet’s introductory statement is the title. It could be a production title or whatever your purpose is. And expect to name every single cast or crew involved in the said project. Such details will be useful for checking attendance.Contact Information: Call sheets normally contain every member’s contact information so it would be easy to call or reach out to them when needed. For example, a stage manager might have a hard time tracking a cast’s whereabouts. Hence, the phone and email contact list will help.Time, Date, or Schedules: Call sheets also recognize every time, date, and schedule associated with the project or production. So the sheet should display what time and date the production starts and ends. The same goes for the possible weather, change in schedule, and more.Venue: Where will the set location be? Or perhaps, what are the different venues involved in the whole project? Write the exact addresses of each venue here.Others: Leave an others section for extra elements. Details like the emergency hotline, parking information, model listing, additional notes, and many more can be written in this part. You can also see more on Sales Call Logs.

How to Create a Call Sheet

how to create a call sheet

Now that you gathered enough information about a call sheet’s meaning and basic elements, how about you take your knowledge further by making the call sheet itself?

1. Gather Essential Information

Start by collecting all the necessary details, including shooting schedules, cast and crew lists, locations, and call times. Ensure that you have accurate information for each department. This step lays the foundation for creating a comprehensive and reliable call sheet. You can also see more on Run sheets.

2. Include Detailed Shooting Plans

Specify the scenes to be filmed, including scene numbers, descriptions, and the order of filming. Mention the required equipment, props, and costumes for each scene. This ensures that everyone knows exactly what is needed and can prepare accordingly.

3. Add Contact Information

Provide contact details for key personnel, including directors, producers, and department heads. This ensures that team members can easily reach out for clarifications or updates during the day. Clear communication channels are crucial for smooth production. You can also see more on Data Sheet.

4. Highlight Safety and Logistics

Include details such as emergency protocols, safety measures, and transport arrangements. Specify parking locations, access points, and any special instructions for the day. Safety and logistics are critical for ensuring a hassle-free shoot.

5. Review and Distribute the Call Sheet

Double-check the call sheet for accuracy and completeness before sharing it. Distribute it to all relevant cast and crew members well in advance. A reviewed and timely call sheet ensures that everyone is prepared and ready for the day. You can also see more on Fact Sheets.

FAQs

Why is a call sheet important?

A call sheet is crucial because it details the overall strategic plan of a project or production. Without a call sheet as your blueprint, it would be hard to remember the who, what, when, where, why, and how of a project. Thus, it boosts your success rate to run a smooth operation.

How big is the global movie production industry?

Based on a survey, the worldwide movie production and distribution industry reached about 60,000 active businesses in 2018, making it one of the growing sectors globally.

What is a call time?

A call time refers to the specific time a person should be at work. So in the production sector, the cast and crew should already be on set during the call time instead of being late. You can also see more on Sign-Up Sheets.

What role does a call sheet play in last-minute changes?

In case of sudden changes, such as schedule or location adjustments, updated call sheets ensure the team remains informed. Emergency call sheets or quick updates via communication tools can address these changes effectively. You can also see more on Tracking Sheet.

What role does a call sheet play in last-minute changes?

In case of sudden changes, such as schedule or location adjustments, updated call sheets ensure the team remains informed. Emergency call sheets or quick updates via communication tools can address these changes effectively.

How does a call sheet improve communication?

A call sheet centralizes all information, such as call times, locations, and responsibilities, making it easier for team members to stay informed. This reduces confusion and eliminates the need for constant updates during production. You can also see more on Company Sheet.