interview sheet bundle

Download Interview Sheet Bundle

Interview Sheet Samples

What is an interview sheet?

There are many kinds of interviews, depending on the kind of establishment or institution holding the interview. But generally, an interview sheet is a kind of document that interviewers have when interrogating someone. An interview sheet serves as a guide for the interviewer in order for him or her to certainly follow the recommended procedure, as well as to avoid missing out points that are necessary in the exchange. This is also where they are able to write comments, observations, and even score the interviewee regarding his or her answers, eventually leading to the decision of whether or not the interviewee passes. You can also see more on Evaluation Sheet.

Key Elements of an Interview Planning Sheet

Key Elements of an Interview Planning Sheet

One type of interview sheet is the interview planning sheet, wherein the encounter has not happened yet, and the interviewer has to come up with certain ideas or points of information to bring up during the actual exchange of both parties. An interview planning sheet is important since it allows the interviewer to further personalize questions and other details that tailor-fit the kind of interviewee he or she is going to have. Most if not all interviews are scheduled and are made through appointments, which means that the interviewer has the time to perhaps go over the interviewee’s application form or curriculum vitae, and formulate queries that can give the latter the chance to elaborate on the things written in their passed document. An interview planning sheet is a preemptive take on the interview, and enables both parties to have a better experience.

Date and Time of Interview : The date and time of interview are more likely scheduled already based on a call-back that the institution may have given the interviewee. This is still an important detail to be reflected in your interview planning sheet for several reasons. For one, it establishes the holistic identity of that planning sheet, hence, making traceability a lot easier in the future. It also works well in terms of the requirement to keep record on the history of interviews to be made. Second, as mentioned previously, the interview planning sheet is a document for the interviewer him or herself. This means that details like the date and the time of interview are pieces of information needed for the interviewer to be reminded of the set schedule, and allows them to prepare and do the necessary tasks to be done before such interview. You can also see more on Interview Schedule. Name and Details of Interviewee : Speaking of the necessity for the interview document to be clear of its identity for traceability and record-keeping purposes, the most important detail is surely the name of the interviewee. This also reminds you of exactly who you will be speaking with, hence allowing you, as an interviewer, to address the person better, and more specifically. Other than the interviewee’s name, details like their contact number, the e-mail address, and et cetera should also be included. You may use this as a guide for you to remind them about the interview when the date is near. These could also be pieces of information you can use if you are to inform them that they have passed the interview. You can also see more on Interview Questions. Interview Format : For record-keeping purposes, and for you to be reminded of the nature of the interview in and of itself, the interview format should be written down on the planning sheet as well. You may write down whether it is in person, over the phone, or on Zoom, perhaps. This allows the interviewer to have the grace period needed to prepare, and do the necessary things required specifically for the certain interview format, i.e. make a Zoom link.Purpose of Interview : The purpose of interview is an important detail to add in the interview planning sheet, because from here, you can branch out on different topics which you have to formulate for the set of questions to be asked. The purpose of interview could be for a college application, a job application. Depending on the position they are applying for, or the kind of college program they would like to get into, you are better able to know the necessary things you have to know about the interviewee.Important Questions to Ask : The important questions to ask are the bread and butter of the interview planning sheet, and the interview proper in and of itself. In terms of planning, it is necessary for you to be able to prepare a set of questions that directly concern the intended result of the interview. For example, if the interviewee is to have the interview by virtue of him or her applying for a writing job in children’s book department, you need to have questions regarding their experience with children, stories for young readers, and their writing history. You may also ask about their previous job, and examine whether or not this is aligned with the job they want to apply for. You can also ask them that question yourself, to see if their personality or way of thinking is fit for the job, regardless of their previous professional experience not being related to it. The important questions to ask should be those that determine their credibility as an applicant, from which you can make a decision whether or not to make them pass. You can also see more on Job Interview Evaluation. Interesting Questions to Ask : The interesting questions to ask are not the main purpose of the interview unlike the required or important questions, but they sure do make the experience a lot better, and adds more salt to the interview. These may come in the form of an ice breaker, perhaps something that could help the interviewee loosen up before you can start asking the real questions. These also make the interviewee a lot more comfortable, and gives you the chance to know their personality, which is by the way very important in gauging their compatibility with what they are applying for. The interesting questions may also come in the very end, or perhaps in the middle, since these can help the interviewee dive in a little bit deeper about themselves. Generally, these also prevent the interview to have awkward dead airs or moments of silence, which is why it is better if you prepare them.Notes : You can only write notes during the interview proper, which are your additional observations regarding the interviewee. These comments can help you or the board of directors to decide on the fate of your interviewee. It is still important for you to leave a space for them in your interview planning sheet, since this could be where you write whether the interviewee passed or failed. You can also see more on Interview Summary Sheet.

How to Create a Interview Sheet?

How to Create a Interview Sheet

1. Determine the Purpose and Key Information

The first step in creating an interview sheet is to clearly define the purpose of the interview. Decide on the type of interview it will be, whether for a job, research, or any other purpose. Identify what information you need to gather from the interviewee, such as personal details, qualifications, skills, or specific knowledge. Make sure to outline the key objectives and goals you aim to achieve through the interview to ensure the questions and structure align with these aims. You can also see more on Interview Analysis Report.

2. Design the Structure

Once you have a clear understanding of the purpose, the next step is to structure the interview sheet. Create sections that will help organize the interview, such as an introduction, personal information, questions, and a section for notes or feedback. The introduction section should briefly explain the purpose of the interview, while the personal information section gathers basic details like the candidate’s name, contact information, and other relevant data. The questions section will have the main queries you intend to ask.

3. Formulate Relevant Questions

Craft questions that are aligned with the interview’s objectives and the information you want to gather. Make sure that the questions are open-ended to encourage detailed responses, as this will provide more valuable insights. If you are conducting a job interview, focus on both technical skills and behavioral aspects. For research interviews, tailor the questions to gather the necessary data, whether qualitative or quantitative. Ensure the questions flow logically, covering all relevant topics without redundancy.

4. Include Space for Notes or Comments

It’s essential to provide enough space for the interviewer to jot down observations or feedback during the interview. This could be a separate section dedicated to notes or lines next to each question where notes can be written. The ability to record impressions, additional comments, or follow-up questions will help capture a complete picture of the interview and allow for easy reference later. You can also see more on Job Interview Meeting Minutes.

5. Review and Finalize the Interview Sheet

After drafting the interview sheet, review it for clarity, completeness, and appropriateness. Ensure that the questions are easy to understand and that the structure is logical. You may want to have someone else review the sheet to ensure it covers all relevant points and that there are no gaps. Once satisfied, finalize the interview sheet, whether in a physical or digital format, so it’s ready for use during the interview process.

FAQS

What are a few interview guidelines?

Some interviews may have specific rules such as a dress code, or perhaps documents and other materials to bring. But generally, a few interview guidelines by virtue of precedence are the practice of good non-verbal communication, for instance, and not using the appropriate language.

What are the types of interview questions?

There are different types of interview questions. The first one is the open-ended question which is one that is not only answerable by yes or no, meaning that the interviewee has to elaborate on their answer. This may come in the form of questions regarding their skills, past experiences, and educational background. The second one is the situational question, wherein the interviewer makes up a scenario and the interviewee has to say what they are going to do in order to solve the problem. This question is used to gauge the critical thinking of the candidate, and the extent of their knowledge regarding their desired position. The last one is the behavioral question, which mainly concerns the personality of the interviewee. You can also see more on Exit Interview.

Is an interview sheet required?

Yes. The interview sheet serves as the establishment’s official record of the interview, and is where the interviewee’s answers are reflected on.

How does an Interview Sheet help in decision-making?

The sheet helps interviewers document the candidate’s performance and feedback systematically. It provides an objective reference when comparing candidates and making hiring decisions.

How should interviewers use the Interview Sheet during the interview?

Interviewers should use the sheet to stay focused, ask relevant questions, and record observations during the interview. It’s important to ensure consistency in how questions are asked to all candidates. You can also see more on Interview Questions and Answers.

How should I handle negative feedback on an Interview Sheet?

Negative feedback should be documented clearly but respectfully. It’s important to ensure that the feedback is constructive and based on objective observations. It can be used for improving future interviews or decisions.