Analysis Report

Download Analysis Report Bundle

Analysis Report Format

1. Title Page

• Title of the Report: Clearly state the purpose of the analysis.
• Prepared by: Name of the author or organization.
• Date: Date of report submission.
• Confidentiality: If applicable, include a note regarding confidentiality.

2. Executive Summary

• Brief overview of the report.
• Key findings and conclusions.
• Summary of recommendations.
• Purpose of the analysis.

3. Table of Contents

• List all sections and subsections with corresponding page numbers.

4. Introduction

• Background: Provide context for the report (why the analysis was conducted).
• Objective: Clearly outline the goals of the analysis.
• Scope: Define the boundaries of the analysis (what is included/excluded).
• Methodology: Brief description of the methods, tools, and data used.

5. Data Collection

• Sources of Data: Primary and secondary sources.
• Data Description: Brief overview of the type of data collected.
• Limitations: Acknowledge any limitations or biases in the data.

6. Analysis and Findings

• Approach: Description of analytical methods used (e.g., statistical analysis, qualitative analysis).
• Key Metrics: Define and explain the metrics used for evaluation.
• Findings: Detailed explanation of the results, supported by charts, graphs, and tables.
• Interpretation: Explain what the findings mean in context.

7. Discussion

• Implications: Discuss the significance of the findings.
• Comparisons: Compare with benchmarks, historical data, or similar analyses.
• Trends and Patterns: Highlight any noticeable trends or anomalies.
• Challenges: Mention any issues encountered during the analysis.

8. Recommendations

• Actionable Steps: Specific suggestions based on the findings.
• Impact: Expected outcomes or benefits of the recommended actions.
• Prioritization: Order recommendations by importance or feasibility.

9. Conclusion

• Summarize the main findings.
• Reiterate the importance of the analysis.
• Final thoughts or remarks.

10. References

• List all sources used for data and research.

11. Appendices

• Additional Data: Include raw data, detailed charts, or supplementary materials.
• Technical Details: Methodologies, calculations, or technical notes.

What is an Analysis Report?

In the context of business, there is a report involving quantitative and qualitative data. Data interpretation comes to play here so that the majority can understand any complex data. First of all, analysts are not the only ones who analyze such reports; anyone can interpret quickly with the help of analytical reporting tools. One example is the analysis report. This business report aims to scrutinize, analyze, and evaluate company strategies, processes, and more based on analytic results. Besides statistics, presentations cover various examples, such as historical, predictive, SWOT analysis, and many more.

Did you know that a 2005 study called “Closing the Delivery Gap” concluded that 80% of businesses believe that they displayed excellent customer service? Yet, only 8% of customers agreed to that statement.

Meanwhile, the American Journal of Managed Care reported that the average medical visits spent by most people are around 121 minutes.

On the other hand, Statista conducted a study that the estimated sales for fashion retail were $257.3 billion in 2019.

Where to Apply Analysis Reports

As we mentioned before, other industries depend on analytical reports. And it helps to recognize where you can apply that report, so you need not limit using it to one situation only. Plenty of applications is equivalent to plenty of opportunities. Without further ado, here are some examples of where to use your analysis report:

How to Make an Analysis Report

Prioritize effective communication in writing an analytics-style report. While you report, make sure that the audience understands. Clarifying things is necessary, as well. Instead of bringing more questions to raise after the report, keep it to the point where you provide more answers. And how do you create the analysis report? Just follow these simple steps:

Step 1: Lessen Technical Writing

When writing analytic reports, it is best to write simply. It is a misconception that reports should only provide visual data, graphs, and organizational charts. Words must exist. Presentations tend to have a lot of technical and business terms—aim to lessen it. Using words that are easy to comprehend and brief is welcomed. First, write an introduction by providing a summary of what the whole analysis report is about. This part lets you introduce the report, so audiences receive the gist immediately about the topic to discuss. If you used too many technical terms or flowery words that could be simplified, then simplify those to deliver the message smoothly. You can also see more on Survey Analysis Report.

Step 2: Use the Right Visual Organizers

Of course, analysis reports still include those graphic organizers or infographics for the presentation. However, be sure to use the right tools. Maybe you used the Venn diagram template to showcase statistical data. Venn diagrams are more useful for comparing factors rather than presenting statistics. Thus, a bar graph template would have sufficed than that diagram. Keep in mind that utilizing the wrong tools already indicates that your data interpretation will be doomed. Choose the visuals that are relevant and appropriate instead.

Step 3: Indicate the KPIs

Adding KPIs help everyone understand what aspects were analyzed in the first place. For example, a company that tracks how many visits they receive for their website can make use of visits, new visits, page views, bounce rate, and average time on site for KPIs. What matters is that the appropriate KPIs are present. Furthermore, who you present the report to must understand what every KPI means. Maybe others got confused between two labels of visits. Therefore, clarify that one visit is for the total website visits received while the other one is for the new visits.

Step 4: Expound on Data Interpretation

The critical analysis begins in interpreting and explaining the entire data. Let individuals understand the context. Start by mentioning what legends mean from the symbols and colors used in the chart. Also, this segment is your chance to provide the meat of your report. If people see bar charts from the report, then what? Expound by saying that the monthly sales from the manufacturing business increased or decreased, perhaps. A tip is to input clear descriptions of whatever you did, why, and how it happened. Provide the background and answer the essential questions to complete this.

Step 5: Observe an Organized Narrative

Much like literary analysis, there should be an organized flow to the narrative. Telling a story is another way to explain the analysis report. Following a narrative or plot makes it easy to comprehend since details are well-arranged. In handling this, come up with a sequence regarding what to present first until the last part. There is no need to keep the report poetic, though. Just observe a flow by adapting storytelling to develop a more effective output.

Step 6: Include Practical Recommendations

As you present the results and data, never simply end there. Give beneficial suggestions that help the industry. If sales are down, then what could be the best solution to boost it next time? The point is not to repeat every failure that happens. And if the results are positive, aim to maintain it. But make sure to measure the impact of the result to the recommendation. Otherwise, you might end up using useless solutions that could not change the data for the better. You can also see more on Job Analysis Reports.

FAQs