Interview Summary Report

Download Interview Summary Report Bundle

Interview Summary Report Format

I. Candidate Information

• Name: [Candidate’s full name]
• Position Applied For: [Job title]
• Interview Date: [Date of interview]
• Interview Panel: [Names and titles of interviewers]
• Interview Type: [e.g., Phone, Video, In-person]

II. Introduction

Provide a brief overview of the interview purpose and context.
Example:
The interview was conducted to assess the candidate’s qualifications, skills, and suitability for the role of [Position]. This summary report highlights the key points discussed, candidate’s responses, and panel evaluations.

III. Key Discussion Points

1. Background and Experience

• Key Highlights:
  • [Summarize candidate’s relevant experience, roles, and achievements discussed.]
  • [Mention specific projects or responsibilities relevant to the job.]
• Comments:
  • [Panel’s observations on the candidate’s experience.]

2. Skills and Competencies

• Technical Skills: [Summary of technical capabilities and expertise.]
• Soft Skills: [Summary of communication, leadership, teamwork, etc.]

3. Job Knowledge

• [Assess the candidate’s understanding of the industry, company, or role.]

4. Problem-Solving and Critical Thinking

• [Examples of scenarios discussed and the candidate’s responses.]

5. Cultural Fit and Motivation

• [Insights into the candidate’s values, work style, and enthusiasm for the role.]

IV. Strengths and Weaknesses

• Strengths:
  • [List key strengths noted during the interview.]
• Weaknesses:
  • [List areas for improvement or concerns.]

V. Evaluation and Scoring

Use a table or structured format for clarity.

VI. Final Recommendation

• Recommendation Status: [E.g., Recommend, Consider, Not Recommended]
• Summary of Reasons:
  • [Provide a brief explanation supporting the recommendation.]

VII. Notes and Additional Feedback

• [Include any additional notes, specific concerns, or follow-up items.]

VIII. Reviewer’s Information

• Prepared By: [Name of the interviewer or panel lead]
• Date: [Date of report preparation]
• Approval Signature (if required):

What is an Interview Summary Report?

An interview summary report is a document created by professional interviewers in various kinds of work or job settings that outlines the integral points to convey sufficient information about a specific person, event, place, situation, or issue collected from all sorts of business or event interviews.  Interviews are conducted in order to exchange essential information either on a one-to-one basis or by an interview panel. This is a fundamental document that many professionals, mostly in business, news, and entertainment industries, utilize to fully record the primary content of the interaction between interview and the interviewee and generating facts and opinions from the interviewee. You can also see more on Interview Sheet.

Different Types of Interview Summary Reports

Being aware and mindful about different types of summary reports for all sorts of interviews is helpful when it comes to developing your overall report. By properly utilizing summary reports, immediate heads, operations managers, employees and other key professionals are able to record the core information and help the readers decipher the essence of the interview without the need of observing the entire discussion. In this section, you will know and understand more about the different types of interview summary reports. Read the following details below:

1. Stakeholder Interview Summary Report

Do you need to write a stakeholder interview summary report? A stakeholder interview summary report is an organized document that provides a comprehensible  summary of the process and results of interviews with business, corporate or community stakeholders for preparing several business, corporate or organizational plan updates. The consultants for the business, corporate or organizational plan updates interview business leaders, decision-makers, and key representatives of business firms and organizations from several industries and sectors they are affiliated with. Stakeholder meetings are a major component of the larger corporate firms and organizations’ visioning process. By summarizing the primary assets and areas of improvement identified by the majority of stakeholders in certain planning areas, you are able to write an effective stakeholder interview summary report. You can also see more on Meeting Summary Report.

2. Forensic Interview Summary Report

Forensic reports and opinions are required in criminal and civil investigations including forensic interview analysis report summary reports. One example of a forensic interview summary report is a child forensic interview report. Forensic practitioners and investigators work together in setting up a forensic interview of a child. It is a developmentally sensitive and legally sound method of collecting factual information concerning allegations of abuse or exposure to violence. A competently trained, neutral professional utilizing research and practice-informed techniques are conducted as part of an enormous investigative process. The forensic interview needs to consider a number of critical factors such as timing, documentation, setting, interviewer, questions to be asked, and whether to use interview aids or media. While developing the summary report, they need to go through the different stages of a legally sound interview such as the initial rapport-building phase, the substantive phase and the closure phase.

3. Interview Summary Technical Report

In technical report writing, summary is a restatement of the core findings and conclusion of a document, placed after the content and aimed to guide readers understand and review the overall report. Most of the technical report writers place the summaries first before the body. Generally used in longer interview technical reports, the executive summary is a brief overview of the report which presents the main point or to provide the gist of the contents of the interview session. If you need to write an impressive interview summary technical report, keep in mind to assist the readers in finding our the gist of the report without fully reading the entire document, in discovering if the report is relevant to their necessities, in getting an overview prior to digesting the details, in keeping up with latest developments in the field, and in deciding whether to read the report. To be efficient in writing interview summary technical reports, understand basic summarizing strategies: methods of organizing a summary and details of form.

4. Medical Interview Summary Report

According to the book Clinical Methods: The History, Physical, and Laboratory Examinations, 3rd Edition, one of the most challenging clinical skills to master in conducting a medical interview yet it appears to be the most versatile diagnostic and therapeutic tool of a practicing physician. The analytical skills of diagnostic reasoning must be balanced with the interpersonal skills needed to set rapport with the patient and promote effective communication. An empathic, patient-centered interview can bolster the patient’s sense of self-esteem and lower the feelings of helplessness. Also, the medical interview differs from other conversations and why special skills are required. It is the sense of direction that distinguishes the medical interview from the casual conversations of most social encounters. Especially, the medical interview is a purposeful conversation undertaken with a set of goals and priorities clearly maintained in the mind of the physician. The doctor actively conducts the interview in order to clarify the problems of the patient and derive diagnostic and therapeutic plans for the benefit of the patient. Through a well-detailed medical interview summary report, you can provide useful information like what the patient says about the illness and how it is said. You can also see more on Event Report.

5. Interview Executive Summary Report

In this type of report, you basically summarize the main points of the interview being conducted so that anyone who glances through it can easily grasp and familiarize themselves with the message you’re trying to communicate. Proposals, business plans, research reports, market surveys and other documents are some examples of documents where an executive summary is included. Make sure that your interview executive summary report is interesting and unique in order to increase the reader’s attention and encourage them to read the rest of the document. Also, it can also help in informing people who can’t afford to read the overall document by highlighting all the significant details they need.

6. Focus Group Summary Report

Focus group discussions in businesses, communities and organizations are helpful in voicing out their thoughts and observations about specific matters and ideas. By initiating and holding these discussions, business firms, communities and organizations are able to gather local feedback and establish a set of necessary improvements to the current system. For instance, each session was focused on one stakeholder group involved in the system such as foundations, service intermediaries, financial intermediaries, government, community development organizations and corporate firms. Conducting an interview and generating data with focus group participants is beneficial in writing the summary report to bring valuable information and to explain their passion and interest that they expressed in pursuing things like initiatives in the business firms, communities and organizations involved in the discussions.

Step 1: Prepare Before the Interview

Start by clearly defining the purpose of the interview and setting objectives. Use a structured format for note-taking, such as templates or checklists. Preparing in advance helps ensure you collect relevant data systematically.

Step 2: Gather and Organize Notes

After the interview, consolidate all the notes taken. Focus on identifying themes, key points, and specific answers related to the objectives. If the interview was recorded, review the recording for missed details. You can also see more on Recruitment Report.

Step 3: Summarize Key Points

Write a concise summary of the discussion. Include relevant details such as names, dates, and objectives, followed by a summary of the candidate’s responses or interviewee’s insights. Highlight strengths, concerns, or actionable items.

Step 4: Provide Objective Evaluations

Include an analysis or evaluation of the information gathered. For example, assess a candidate’s fit for a role or the feasibility of ideas discussed. Use a scoring system or other quantifiable measures where applicable. You can also see more on Brief Report.

Step 5: Format and Review the Report

Organize the content into sections, such as Introduction, Key Insights, Evaluations, and Recommendations. Proofread for clarity, grammar, and structure. A well-formatted report is easier to read and ensures professionalism.

FAQs